Guide for WITS Authors
All Writers’ Council members are eligible to participate in WITS as visiting authors, but you must to opt in to WITS for each year you would like to participate.
All questions about WITS should be directed to Linda Hudson, Program Manager (Arts Education), at firstname.lastname@example.org.
Opting in to become a WITS author
Most WITS bookings for the school year’s fall term are made in early September, so to participate for the full school year (Sept to June), please opt in by the final Monday in August. Opt-ins are accepted between August and the end of February, but the chances of being booked for a visit decrease as the school year progresses.
Steps for opting in:
- Contact Linda Hudson, Program Manager (Arts Education), at email@example.com to declare your intention to join WITS for the upcoming (or current) school year. Linda is the WITS program administrator and can answer any questions you have about the program, both before and after opting in.
- Complete an Online Profile through the “Writers’ Council / WITS profiles” tab of your Account page. By being specific in your Online Profile about what you do in school/library environments, you streamline the booking process.
- Check that your Online Profile is displayed as intended on the WITS Booking page, where teachers, librarians, and other can request a visit from you. If your completed Online Profile is not visible, please contact Andy Verboom, Program Manager (Membership Services), at firstname.lastname@example.org for technical assistance.
- Optional: complete a Brochure Profile (a condensed version of your Online Profile) through the WITS Brochure Profile form. Printed WITS brochures are mailed to all Nova Scotian schools twice per year, and inclusion in these brochures measurably increases your chances of being booked for a school visit. Complete all opt-in steps by late June for inclusion in the September brochure or by early December for inclusion in the January brochure. Specific deadlines are indicated on the WITS Brochure Profile form.
Number of visits to expect as a WITS author
Booking requests for individual writers ebb and flow from year to year. You may be booked to the max one year and receive no bookings the following year. The past 25 years of WITS programming has shown that there is a markedly greater author demand for grades P to 9 than for grades 10 to 12.
You can increase your chances of being booked for a school visit by opting in early for inclusion in a printed brochure and by describing specific workshop approaches in your Online Profile and your Brochure Profile.
You can also increase your number of visits by promoting yourself as a WITS author on social media and by getting in touch with local schools and teachers.
Communicating with host teachers
WFNS requires host teachers to contact you directly to confirm specific visit details (date, time, number of students, special considerations, and directions to the school). If you have not heard from your host a month before your visit, please let us know.
When arranging any full-day visit, you may ask that your host school provide you with lunch. In these cases, please communicate your dietary restrictions and/or preferences to your host in advance of the visit.
We recommend contacting your host again one week before your scheduled visit to confirm the date, time, class size, your lunch requirements, etc., and to ask that an employee greet you on arrival and show you around the school.
Invoicing for author honoraria and mileage
To invoice for a visit or a group of visits, fill out the invoicing PDF immediately below, email a digital copy to email@example.com, or mail a printed copy to WFNS, 1113 Marginal Rd, Halifax, NS, B3H 4P7.
Invoices are processed once per month. You may not accept payment from a school directly.
Please reach out to us if you have questions, if there are changes to bookings, if you need advice, or if you encounter difficulties with a school that are not graciously solvable. We are your backup team!
firstname.lastname@example.org / (902) 423-8116