COMPETITION CLOSED FOR 2016

1. About

The Writers’ Federation of Nova Scotia (WFNS) celebrates and promotes excellence in Atlantic Canadian writing through an annual East Coast Literary Awards program. Currently, those Awards are:

- The Thomas Raddall Atlantic Fiction Award, valued at $25,000 for the winning book;
- The JM Abraham Poetry Award, valued at $2,000 for the winning book; and  
- The Evelyn Richardson Non-Fiction Award, valued at $2,000 for the winning book.  

Eligible titles for each Award are adjudicated by independent juries recruited and facilitated by WFNS. Submissions are evaluated for their originality, creativity, and quality of writing. One prize will be awarded annually to a winner for each Award. 

For information about the history of the awards, please consult the WFNS website: www.writers.ns.ca. 

Complete submissions must be mailed to the Writers’ Federation of Nova Scotia and postmarked no later than the December 4, 2015 submission deadline. Early submissions are strongly encouraged. 

Sponsorship Packages. Publishers of shortlisted titles will be asked to sponsor the East Coast Literary Awards program. Sponsorship levels vary in order to provide shortlisted publishers with the ability to contribute in accordance with their means, and the benefits associated with each sponsorship level also vary. The money from these sponsorships will be used to offset the costs associated with travel and other considerations for the shortlisted authors. The WFNS will provide profile to sponsoring publishers in the form of logo placement, special thank yous, and dedicated social media posts. Further details on Sponsorship Packages available HERE.

2. Submission Guidelines & Rules

2.1 All submitted titles must be books that have been published / distributed for the first time in Canada between January 1, 2015 and December 31, 2015. 

2.2 The Thomas Raddall Atlantic Fiction Award and the JM Abraham Poetry Award are open to full-time residents of Atlantic Canada (Newfoundland & Labrador, Prince Edward Island, Nova Scotia or New Brunswick) who have lived in one or a combination of these provinces for at least two concurrent years immediately prior to the submission deadline date. 

2.3 The Evelyn Richardson Non-Fiction Award is open to full-time residents of Nova Scotia who have lived in the province for at least two concurrent years immediately prior to the submission deadline date.

2.4 The Writers’ Federation of Nova Scotia reserves the right not to present an Award should there not be enough entries for a competitive adjudication process. 

2.5 The Thomas Raddall Atlantic Fiction Award is awarded for a novel or a book of short fiction by an Atlantic Canadian writer (as defined in 2.2) published in 2015.

2.6 The JM Abraham Poetry Award is awarded for a book of poetry by an Atlantic Canadian writer (as defined in 2.2) published in 2015.

2.7 The Evelyn Richardson Non-Fiction Award is awarded for a book of creative non-fiction by a Nova Scotian writer (as defined in 2.3) published in 2015.

2.8 The following are not eligible submissions for the East Coast Literary Awards: co-authored books for which one of the writers does not meet residency requirements; books for which the applicant writer has written only an introduction; anthologies; selected or collected works; reissued books from a previous submission year; unpublished manuscripts; books less than 48 pages in length.

3. Submission Procedures

3.1 Each submission must include:

1. Four copies of each nominated book. In the event a title is shortlisted, the publisher will be expected to provide an additional two copies.

2. A letter that:

                 a. attests to the writer's status as an Atlantic Canadian resident (for the Raddall Award and Abraham Award) or as a Nova Scotian resident (for the Richardson Award);

                 b. provides the writer's permanent address (not summer home or cottage), phone number, and e-mail; 

                c. provides the mailing address, phone number, and e-mail of the publisher and the publisher’s representative to whom all communications regarding the entry should be sent; 

                d. acknowledges that the publisher of a shortlisted title will be asked to sponsor the event, in accordance to its ability, to support travel and other associated costs surrounding East Coast Literary Awards programming for the writer of that shortlisted title in exchange for acknowledgments and profile; and

                e. contains an original signature by the publisher’s representative and/or writer acting as her/his own publicist certifying that the writer and submitted title meet all criteria regarding residence and title eligibility.

                ***NOTE: Publishers submitting multiple titles, please include one letter per entry. A single cheque for all entry fees is acceptable. 

3.2 A non-refundable $20 administrative fee per entry per Award. Multiple submissions from one publisher may be eligible for a multiple submission discount, depending on the resources of the publisher and how many titles the publisher proposes submitting. Please contact the Executive Director at 902.423.8116 or e-mail director[at]writers.ns.ca to discuss. Entries that do not include the $20 entry fee will be considered incomplete.

3.3 Ineligible and/or incomplete submissions will not be returned and the $20 fee for such submissions will not be refunded. Please contact the WFNS office prior to submitting if there are any questions with regards to title eligibility. 

3.4 The list of books deemed eligible by WFNS and submitted to Award juries is final. 

3.5 Receipt of submissions will be acknowledged via email messages to both publisher contact and writer.

3.6 Complete submissions must be mailed to the Writers’ Federation of Nova Scotia at the following address and postmarked no later than the December 4, 2015 submission deadline. Mail submissions and the required entry fee (defined in section 3.2) to:

Writers' Federation of Nova Scotia
1113 Marginal Road
Halifax, NS
B3H 4P7

3.7 The Writers’ Federation of Nova Scotia does not accept incomplete or late submissions. 

3.8 For assistance, please call 902.423.8116 or e-mail director[at]writers.ns.ca. 

4. Adjudication Process & Timeline

4.1 Assessment of all eligible submissions to the East Coast Literary Awards will be adjudicated by independent juries recruited and facilitated by the Writers’ Federation of Nova Scotia. There will be a jury with appropriate literary expertise convened for each Award

4.2 The independent jury for each Award will abide by the following adjudication process:

     1. Jurors recruited for each Award receive a package from WFNS prior to their in-person meeting. That package contains copies of all eligible submissions as well as instructions and general criteria for the adjudication process.

     2. Jurors for each Award attend an in-person meeting facilitated by a WFNS representative. During the in-person meeting, jurors:

          a. Disclose any conflicts of interest. Note: WFNS defines conflicts of interest in terms of whether a juror stands to gain any financial benefit through association with a submitted title, or if the juror stands to gain from any moral or intellectual rights, or if the juror has a significant personal relationship with the writer of a submitted title. If there is a conflict of interest, the juror claiming the conflict will be absent during discussion of the book in question.

          b. Discuss each book, drawing on each juror’s notes taken during individual assessment before the in-person jury meeting.

          c. Reach consensus on a shortlist of three books and a winning book from that shortlist.  

4.3 Adjudication for all Awards is based on the following general assessment criteria, both for each book on its own terms and in relation to all other books received for the Award under consideration: 

     1. Merit of the writing (such as creativity and quality);
     
     2. Social and/or cultural merit; and

     3. Originality.

4.4 The decisions made by the East Coast Literary Award juries are final. 

4.5 Shortlists for each Award will be announced in May 2016. The Awards will be presented on June 4, 2016.